78%
Typical saving vs. a fully-loaded FTE, at 20 hrs/month
CONTRACT ADMINISTRATION, ON-DEMAND
Full-time expertise.
Pay by the hour.
AI-enabled contract administration for residential and commercial builders across Australia — billed for hours used, not headcount carried.
Full-time CA, in-house~$110K/yr
Based on 20 hrs/month at $100/hr vs. a fully-loaded full-time salary. Scale up or down as project volume changes.
01 — How it works
Request support like any other on-demand service
No job listing, no interview process, no notice period — just describe what you need and go.
STEP 01
Tell us what you need
A short call to scope the task or project — one-off, or ongoing.
STEP 02
Get a quote, sign the NDA
A transparent hourly quote, and a mutual NDA signed before anything is shared.
STEP 03
Start within days
No recruiting cycle, no onboarding lag. Support begins almost as soon as you need it.
02 — The problem
Contract admin shouldn't cost a full-time salary
Most builders running a handful of active projects face the same dilemma: too much contract admin for a PM to absorb properly, not enough steady volume to justify a dedicated hire.
A
Work falls to whoever has time
Submittals, RFIs, and change orders get handled by a project manager or office admin already stretched across other duties — quality slips first.
B
Hiring is slow and expensive
Recruiting, onboarding, and paying a full-time CA — salary, benefits, software, turnover risk — is a large fixed cost against unpredictable project volume.
C
Documentation gaps create risk
Missed submittal deadlines, thin change order paper trails, and untracked lien waivers turn into disputes and payment delays later.
D
AI is available, but unused
Most builders know AI could help with the admin load but don't have the time — or the contract expertise — to apply it correctly.
03 — Capabilities
End-to-end contract administration, handled
Every core CA function — scoped to what your project actually needs, from a single task to full portfolio support.
Letting & Trade Scopes
Writing detailed trade scopes, major and minor trade letting, contract drafting and review.
Tender Evaluation
Subcontractor scope comparison, pricing analysis, tender recommendation.
Variations
Contract, tenancy, and subcontractor variations — drafted, priced, and tracked.
Progress Claims
Client progress claims, payment application review, retention and lien waiver tracking.
Cash Flow & Forecasting
Cash flow reporting, financial forecasting, invoice processing.
Compliance & OH&S
Subcontractor OH&S obligation tracking, insurance and bonding documentation.
Client & Design Management
Client-facing coordination, design development liaison, progress reporting.
Documentation
Meeting minutes, correspondence, closeout document assembly.
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The human element: every one of these runs through real conversations — keeping builders, subcontractors, designers, and clients aligned is as much the job as the paperwork.
04 — How AI fits in
AI drafts and tracks. A human decides.
AI handles the repetitive, document-heavy parts of the job so a senior contract administrator can carry more clients — without handing over judgment calls.
STEP 01
Intake & tracking
RFI, submittal, and change order logs update automatically from incoming documents and email — no manual re-entry.
STEP 02
Draft & review
First-pass contract redlines, correspondence, and meeting minutes are AI-drafted, then reviewed and finalized by hand.
STEP 03
Report & flag
Overdue items, unusual contract terms, and deadline risk get surfaced early — before they become disputes.
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Every AI-assisted output is reviewed by hand before it reaches you. AI moves the paperwork faster; it doesn't make the calls.
05 — Pricing
Pay for hours used, not headcount carried
Two ways to engage, depending on how steady your project pipeline is.
Pay-as-you-go
$95–115/hr
For sporadic contract admin needs, no commitment required.
- Billed monthly, itemized time log
- No minimum commitment
- Scope any task, large or small
Block hours
$85–100/hr
Prepaid monthly blocks (10 / 20 / 40 hrs) for active builders.
- 10–15% discount vs. hourly
- Priority scheduling
- Predictable monthly cost
$24K
Annual cost at 20 hrs/month, $100/hr
$110K+
Fully-loaded cost of one in-house CA hire
06 — Experience
Grounded in real project delivery
8+ yrs
Hands-on contract administration
$6M–$12M
Typical project scale delivered end-to-end
Retail & health
Core sector focus
Multi-stakeholder
Builders, subbies, designers, clients
Experience spans fully documented and design & construct delivery, on fast-paced retail and healthcare projects worth $6M–$12M.
The real edge is human, not technical: keeping builders, subcontractors, designers, and clients aligned and communicating clearly — AI handles the paperwork, but people still make the calls.
CONFIDENTIALITY
Every engagement starts with a signed NDA
Contracts, pricing, and client lists stay confidential — before a single document is shared, both sides sign a mutual NDA. It's standard, not an add-on.
01 Mutual NDA signed before onboarding begins
02 Business-tier tools only — no free-tier AI on client material
03 Written confidentiality terms in every engagement agreement
04 Secure document handling for contracts and financials
07 — About
Qualifications
- Postgraduate qualification in Business Administration
- Undergraduate degree in Commerce (International Business)
- 8+ years construction contract administration
- Remote-first, servicing builders across Australia
ABOUT
Real CA experience, run at software speed
Led by a tertiary-qualified contract administrator with 8+ years across fast-paced retail and healthcare projects. The core skill isn't paperwork — it's keeping builders, subcontractors, designers, and clients talking to each other and pointed the same direction.
AI handles the drafting, tracking, and recall. That frees up time for the part that still needs a person: managing people.
08 — FAQ
Common questions
How much does contract administration cost with NTP?
$95–115/hr pay-as-you-go, or $85–100/hr on prepaid block hours. Most builders using 15–20 hrs/month spend a fraction of what a full-time in-house hire costs once salary, benefits, and overhead are factored in.
What's the difference between NTP and hiring a full-time contract administrator?
A full-time CA costs roughly $105K–115K/year fully loaded, whether or not there's a full year's worth of contract admin work to justify it. NTP bills only for hours actually used, so cost scales directly with project volume instead of sitting as a fixed cost.
What does "Notice to Proceed" mean?
It's the actual construction contract document that authorises work to begin — the name reflects the business: getting builders cleared to move forward, without the delay of a hiring process.
Does AI replace the contract administrator?
No. AI handles document-heavy, repetitive work — drafting, tracking, summarising. Every output is reviewed and finalised by a person before it reaches a client. Contract judgment calls stay human.
How quickly can NTP start on a project?
Usually within days. There's no recruiting cycle or onboarding lag — a short scoping call, a signed NDA and engagement agreement, and work can begin almost immediately.
Is our contract and pricing information kept confidential?
Yes. Every engagement starts with a signed mutual NDA before any documents are shared, and only business-tier tools with appropriate data handling are used for client material.
What areas does NTP service?
Remote-first, servicing builders anywhere in Australia.
Can NTP work inside our existing project management software?
Yes — engagements are scoped to work within whatever a builder already uses (Procore, Buildertrend, CoConstruct, or similar) rather than requiring a switch to new tools.
GET STARTED
Ready to proceed?
Tell us what you need — no commitment, no full-time hire required.
Prefer email? admin@noticetoproceed.com.au